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MZU Annual General Meeting 2024

27 Oct, 2024

It’s time for our 2024 AGM and we’d love to see you there! During the AGM, the MZU Board of Directors will present key details and outcomes of this past year’s events. This is a great opportunity to learn more about how MZU supports the sport of Ultimate in St. John’s, the state of the leagues that we provide, and a chance to engage with us in discussion and feedback on what you feel went well or could go better in the future.

Event Details:
When: Tuesday November 12th @ 7:30pm
Where: Quidi Vidi Brewery (35 Barrows Road)

We also use this time to elect our new board of directors for 2025, giving committed members the opportunity to directly influence and impact the future of the sport we all love so much. This means we will be looking for new members to join the board for a variety of positions.

Think you or someone you know might want to join the board? Here is some more information:

What’s the time commitment? Board members serve a one-year term. The full board meets 6 times per year, with sub-committees having one to two additional meetings. Meetings are usually virtual, with the main in person meeting being a longer planning session for the coming year. In addition to meetings, board members undertake various duties to ensure smooth running of MZU. The busiest times for the board are just before the start of different leagues.

Who should apply? People with a passion for making their Ultimate community a better place and who want to see our membership and leagues grow. Players of all skill levels and with diverse expertise and lived experiences are welcome. Eligible nominees must have played in an MZU league in the past 18 months. 

How do I nominate? Individuals can self-nominate or nominate a friend or teammate by completing the online form or by self/nominating in person at the AGM. Click here for the nomination form.

Nominated members will have the opportunity to accept or decline their nomination at the AGM (they must be present, or have a proxy). If more than one individual is nominated for a position, MZU members in attendance will vote to decide who will fill the role. There will also be an opportunity for members who cannot attend to assign their vote to a proxy via Google form. Click here for the proxy form.

Available Board Positions:

President

Currently held by: Jason Murphy

The President ensures that everything is properly managed and accounted for across all the directives and objectives that the board sets for itself throughout the year. They provide guidance and critical thinking to all board actions and have MZU’s best interests in mind at all times. MZU’s President acts as our Executive Manager of operations, performing the following duties/roles:

  • Chair of the Board;
  • Chief Executive Officer of MZU;
  • Presides over all meetings of members and Directors;
  • Signing authority on the MZU bank account; and
  • Any other duties as the Bylaws or Board of Directors may prescribe.

VP League

Currently held by: Kris Rogers

VP League is the foundation for planning and executing each of the many leagues MZU provides. In addition to assisting the president with the business of MZU, the VP League is also responsible for:

  • Performing all President duties, should the President be absent or unable;
  • Chairing the League Committee;
  • Performing duties of League Commissioner (i.e., organization, planning and management of MZU leagues);
  • Booking/Managing field spaces and corresponding with field owners;
  • Signing authority on the MZU bank account; and
  • Any duties as prescribed by the Bylaws or the Board of Directors.

VP Finance

Currently held by: Jack Fish

VP Finance is responsible for managing MZU’s accounts and bottom line, ensuring that our finances are properly maintained and accounted for.  In addition to assisting the president with the business of MZU, the VP Finance is responsible for:

  • Chairing the Finance Committee;
  • Keeping complete and current records of our accounts, showing the financial condition of MZU;
  • Signing authority on the MZU bank account;
  • Legal stewardship of monies, and other valuables that may come into the possession of MZU;
  • Depositing MZU funds into the MZU bank account and liaising with our bank as needed;
  • Keeping statements of MZU finances and providing reports at meetings of the Board of Directors, AGM, or as requested;
  • Manage MZU records, including the membership and voting membership list;
  • Transfer of required monies/payments to affiliated organizations; and
  • Any other duties as the Bylaws or Board of Directors may prescribe.

VP Communications

Currently held by: Charlotte Leese

VP Communications is responsible for managing how MZU presents itself to existing and potential members. In addition to assisting the President with the business of MZU, the VP Communications is responsible for:

  • Chairing the Communications Committee;
  • Communicating all relevant league information to the membership and managing website and social media channels;
  • Scheduling and attending all Board meetings;  keeping record of meeting proceedings, decisions, and action items;
  • Coordinating all advertising for MZU events; and
  • Any other duties as the Bylaws or the Board of Directors may prescribe.

VP Spirit

Currently held by: Andy Porter

Keeping spirit of the game as the heart and soul of MZU, VP Spirit is a crucial role to our success. In addition to assisting the president with the business of MZU, the VP Spirit is responsible for:

  • Chairing the Spirit Committee;
  • Formulating and executing strategies to work with MZU players, teams, and the leagues to promote Spirit of the Game;
  • Distributing and managing spirit awards and prizes;
  • Scheduling and organizing all non-sporting activities, such as our end of summer party;
  • Maintaining a database of all volunteers who aid in the running of any MZU activities; and
  • And other duties as the Bylaws or the Board of Directors may prescribe.

Members at Large

Currently held by: Matthew Broders, Sarah Dawe, Adam Drover, Rachael Fitkowski, Allie Guerra, and Nathan Penney

Members at Large (MALs) are a major part of our board of directors, ensuring that we are able to meet our goals and objectives throughout the year and assisting our VP’s meet their goals and objectives by serving on our various committees. MALs are asked to:

  • Attend 4-6 Board of Directors meetings per year – assisting with the planning and running of leagues and events during these meetings.
  • Serve on at least one committee, such as the League, Social, Communications, or Inclusion committees; and
  • Help out as needed with any action items as the Bylaws or the Board of Directors may prescribe.

 

If you are interested in joining the board, you can fill out the nomination form, or self nominate in person during the meeting. We hope to hear from you!